Landlord Inventory

Landlord Inventory Services

Landlord Inventory Reports are essential for notifying the tenant of any damage to either the property or contents when they move out, which you can use to make a successful claim against their deposit.

We provide Landlord Inventory Services to help landlords with their property management needs. We offer a variety of services and solutions to meet the needs of landlords and tenants, from studio or one-bed apartments to fully furnished multi-bedroom homes of any size.

 

A landlord’s inventory and schedule of conditions are an essential part of any tenancy. Without one, landlords will find it hard to get any compensation for damages, making a successful claim unlikely.

Whether you are a letting agency or an independent landlord, Daley Property Inventory Services can be of help to you with our range of landlord inventory services.

All our inventory reports are professionally compiled following recognized industry standards and can be tailored to your requirements. We always include detailed narrative descriptions which we combine with digital colour photography on all reports.

To find out more about our landlord inventory services call us now on 020 8016 2986

What is a Landlord Inventory?

A landlord inventory is a concise list of everything that belongs to the landlord and the state of the property at the beginning of the renting lease term.

A full landlord’s property inventory is a comprehensive list of the state and cleanliness of each room with full details of all fixtures, fittings, and contents of a property. It should be taken at the beginning of a rental agreement to avoid any disputes or disappointments later or at the end of the tenancy.

The inventory provides landlords with a complete, professional, and detailed list of everything that they own within their property so that they can give it to their tenants for agreement upon moving into the property. This service also helps landlords keep track of all the items that they own because they will be fully documented for them.

It’s important to get the agreement of the tenant before their move into a property to fully record the condition of the property and its contents at that time. Sometimes it is easier to do this by visiting the property accompanied by the proposed tenant to make sure they fully understand and agree with what is being recorded and any disputes can be quickly resolved before the tenant moves into the property.

Request a quote for our landlord inventory services by filling out our Quote Request Form

Why do I need an inventory report?

Property inventory reports are essential for notifying the tenant of any damages or errors when they move out, which you can use to make a successful claim against their deposit, and at Daley Property Inventory Services we specialize in landlord inventories, check in and check out reports and mid-term inspections.

Landlord inventory services were initially introduced to help landlords with the tedious task of documenting and maintaining a list of the items in their rental property.

The landlord inventory records the state of the property at the time the tenant moves into the property and can then be used to assess any damage at the point they are due to leave.

This information can be used to withhold all or part of the tenant’s security deposit to repair any damage done during the tenancy period.

There are many other reasons why you may need a landlord inventory service. These include:

• Helps protect your property investment by ensuring that your property is well maintained and that any damage is fully documented so that you can be compensated for this.
• Ensure that all tenants have vacated the property at the end of their lease period or following an eviction. This helps to avoid any disputes about who owns which items within the property, and also makes sure that the tenant is returned all of their furniture.
• Avoiding disputes with your tenant about who is responsible for damaged or missing items within the property.
• Helps to establish a fair return on investment when you sell by minimizing damage during tenancy periods.

If you’ve taken a deposit for a tenancy, but fail to carry out a landlord’s inventory, there will be no evidence to show that any damage was caused to the property or your goods within it.

Tenants living within your property can damage things in many ways: it might not be on purpose, and some may not be immediately noticeable, but carelessness or misuse could lead to a huge repair bill for you if the tenant caused the damage.

At the end of the tenancy, you can withhold monies from a tenants deposit to cover damage done to your property, however, if you try to deduct any money for cleaning, damage or replacement of your broken property without substantial evidence to support it, then the tenant could dispute this either directly with you or potentially via the Tenancy Deposit Scheme, who would act as an adjudicator and would require evidence to support your case for holding the deposit.  Without a clear inventory and evidence of the issue, your case will likely be ruled in favor of the tenant.

Contact us on 020 8016 2986 for more information or to get a landlord inventory template today.

What happens when a tenant moves out?

The landlord’s inventory is critical to have in hand at the point a property lease ends as it will ensure you are covered as a landlord for any damage done that may require you to hold on to some or all of the tenant’s deposit.

When a tenant moves out, the landlord needs to conduct a full inventory check out of the property, the state of the property itself, all fixtures, and fittings as well as any other landlord-owned goods within the property. This can then be checked against the previously recorded inventory when the tenant moved into the property, and it will be clear to both landlord and tenant any discrepancy between the two.

This process is to make sure that they have all the items within the property and to check if any items are missing, as well as to minimize the likelihood of any dispute being raised by the tenant either during or after they move out of the property.

Regardless of whether you’ve withheld some of the tenant’s deposit or not, the landlord or letting agent will need to have proof that they are responsible for any financial damage you find at the end of the tenancy.

The landlord should also be aware of their insurance policy guidelines. If they are insured, they may be able to claim for some damaged or missing items that are agreed not to be applicable for the tenant to pay by withholding part or all of the deposit.

Request a quote by filling out our Quote Request Form

Inventory Report Essential Tips

The Landlord’s Inventory helps to identify and control the value of all assets within a property. This includes furniture, appliances, fixtures, and other items that are in the house or on the premises. These tips will help landlords and agents ensure you create and maintain your landlord inventory correctly.

It is important for landlords to know what the landlord inventory template consists of, and how to properly complete and maintain an inventory so that they can accurately calculate costs and keep track of their belongings.

Below we have compiled our essential tips for landlords needing an inventory, either via a professional inventory company such as Daley Property Inventory Services but also for those looking to compile and maintain the inventory themselves:

• Always use a professionally written and detailed landlord inventory template – we discourage the use of free online templates as these may not be accurate, country-specific or well maintained.
• Date the report – this must be done at the appropriate date of the tenant entering or exiting the property so there is no room for manipulation of the contents in between.
• Include details of the property itself, as well as the contents within it – damage to the property will often be more costly than replacing furniture, fixtures, and fittings.
• List each item within the property – include the age of the item, condition, and cleanliness.
• Include photos of both the property and contents – photo evidence, and the ability to show the before and after state may prove critical if a dispute is raised.
• Take photos at the same angle – this makes it easier to show like for like wear and tear on an item.
• Date the photos – if possible, add a date & timestamp to the photos, most cameras and some smartphone apps will do this as a standard feature.
• Record measurements where appropriate – for example a scratch, tear or scuff size could be the difference between the cost of a repair or a replacement of an item.
• Be specific – do not be too vague in describing an item and the condition of it, as this could be difficult to value if any damage is found and the before or after state is not described adequately – photos will help to support the description.
• Take mid-term inventories – this can help to build a picture for any later dispute but could also prevent damage if you find that tenants are not treating your property adequately a discussion can be had before too much further damage is done.
• Gain the tenant’s agreement – either perform the inventory with the tenant present or send them the inspection for them to comment on, approve and sign.
• Get landlords insurance – this is essential to cover you as the landlord or agent to ensure you are not left in a costly situation if disputes happen, or damage is done that is unable to be covered by the tenant’s deposit.

 

Daley Property Inventory Services can help by supplying a landlord’s inventory template and making the whole process simple. Request a quote by filling out our Quote Request Form

Landlord Inventory FAQ

The landlord inventory is one of the most important documents that a landlord or agent will need to prepare before renting a property. Below we answer some commonly asked questions about the landlord inventory:

Q: When should a landlord inventory be completed?

A: The landlord inventory must be created, agreed upon, and signed before tenants move in, this can be a few days before the tenants move into the property or on the very same day tennats are due to move in.

Q: What is the inventory report used for?

A: An inventory report will be referenced at any mid-term landlord visits as well as at the end of the tenancy to check for changes or damage to either the property or any items belonging to the landlord.

 

Q: What does the landlord inventory service do, and how can it help me?

A: The landlord inventory service supplied by an independent inventory company will supply a comprehensive and legally binding photographic inventory report for landlords and agents.

Q: What is a check out report?
A: A check out report is an important document that is created when a tenant moves out. It is used to compare and contrast with the original property inventory report.

Q: How quickly can Daley Property Inventory Services turn around a landlord inventory report?

A: As London’s leading property inventory company, we have a turnaround time of 24-48 hours.

Q: How Much Does a Landlord Inventory Report Cost?

A: The price of a landlord inventory report varies based on, whether the property is furnished or unfurnished, and the number of bedrooms and bathrooms in the property. At Daley Property Inventory, our property inventory reports can cost anything from £74.99 to £190. You can see our full price list here https://propertyinventory.org.uk/prices/

Request a quote by filling out our Quote Request Form or call us today on 020 8016 2986